Data protection information for applicants

Data protection information about the processing of applicant data according to Art. 13, 14, 21 of the General Data Protection Regulation (GDPR)

Dear applicant,

we are very pleased about your interest in working for Sea-Eye e. V.. According to Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR), we are obliged to inform you about the processing of personal data submitted by you for the purpose of your application and collected by us, as well as your rights. Therefore, please read this data protection notice for applicants carefully for your information.

1. Who is the data controller according to the GDPR? Is there a data protection officer?
The body responsible for the processing of personal data according to Art. 13 para. 1 a) GDPR is:

Sea-Eye e. V.
PO Box 120226
93024 Regensburg

Data protection officer according to Art. 13 para. 1 b) GDPR is:

Stephan Hendel, Bund zur Wahrung unternehmerischer Interessen e. V.
Contact:

2. What personal data is processed?
We only collect and process personal data that is related to your application and the resulting application and decision-making process. This includes, for example, general personal data (e.g. name, address, contact details), information regarding your professional training or school/college education, information regarding your professional career or further professional training, as well as all other data that you provide to us as part of your application or when contacting us by e-mail, post or via our website www.sea-eye.org.

3. For what purposes and on the basis of which legal grounds are personal data processed?
Your personal data is processed in accordance with the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). Your personal data is processed only to the extent necessary for the establishment of an employment relationship with us and the decision on this. Legal bases are Art. 88 GDPR, § 26 BDSG and Art. 6 para. 1 b) GDPR.

The processing of your personal data may also take place if this is necessary for the fulfillment of legal obligations. The legal basis for this is Art. 6 para. 1 c) GDPR. The processing of your personal data may also take place if this is necessary for the defense of asserted legal claims against us. The legal basis for this is Art. 6 para. 1 f) GDPR. The processing of your personal data for specific purposes may also be based on your express consent. The legal basis for this is Art. 6 (1) a) GDPR. Such consent can be revoked at any time with effect for the future.

If an employment relationship is established between you and us, we may process your personal data already received for the purpose of the employment relationship. Legal bases are Art. 88 GDPR, § 26 BDSG. In this case, your personal data will only be processed to the extent necessary for the establishment, implementation or termination of the employment relationship. The processing of your personal data may also take place if and insofar as it is necessary for the exercise or fulfillment of rights and/or obligations of the representation of employees’ interests resulting from a law or a collective bargaining agreement or a collective agreement.

Exclusively automated decision-making pursuant to Art. 22 GDPR does not take place.

4. Do I have to provide personal data?
The provision of personal data related to your application and the application and decision-making process is voluntary and not required by law or contract. However, we recommend that you provide (only) those personal data in your application that are required to carry out the application process, as otherwise we will not be able to make a decision on the establishment of an employment relationship.

5. By whom is the personal data processed?
Your personal data will be disclosed within Sea-Eye e. V. exclusively to those persons and bodies who need this data to process your application and the resulting application and decision-making process. In addition, your personal data will be disclosed to those persons and bodies within Sea-Eye e. V. who need this data to fulfill contractual or legal obligations as well as to implement our legitimate interest, Art. 6 para. 1 f) GDPR.

A transfer of your personal data to third parties outside Sea-Eye e. V. will only take place if this is necessary for the exercise or fulfillment of rights and/or obligations arising from a law, Art. 6 para. 1 c), or if you have given your explicit consent, Art. 6 para. 1 a) GDPR. A transfer of your personal data to third countries does not take place.

6. How long will the personal data be stored?
Your personal data will only be stored for as long as is necessary for the application and decision-making process, but for a maximum period of six months after completion of the application and decision-making process. Your personal data and application documents will be deleted thereafter or after notification of rejection, unless longer storage is legally permissible or necessary. If you have expressly given your consent to longer storage, we will store your personal data as specified in the declaration of consent.

If an employment relationship is established between you and us, we may transfer your personal data already received to your personnel file and continue to store it insofar as this is legally permissible or necessary.

If you have given your express consent to the inclusion and storage of your personal data in our applicant pool, your data will be stored in our applicant pool as recorded in this declaration of consent. With the help of our applicant pool, we can also consider you for future job postings.

7. What rights do I have with regard to my stored personal data?
You have
– the right to information according to Art. 15 GDPR,
– the right to rectification according to Art. 16 GDPR,
– the right to deletion according to Art. 17 GDPR,
– the right to restriction of processing according to Art. 18 GDPR,
– the right to notification according to Art. 19 GDPR as well as
– the right to data portability according to Art. 20 GDPR.

In the event that the processing of your personal data is based on your explicit consent, you have the right to revoke this consent in accordance with Art. 7 GDPR at any time with effect for the future.

You have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 GDPR if you are of the opinion that the processing of personal data concerning you violates the GDPR or is not lawful.

Right of objection
You have the right to object at any time pursuant to Art. 21 GDPR to the processing of personal data concerning you that is carried out on the basis of Art. 6 (1) e) or f) for reasons that arise from your particular situation. We will then no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing serves the assertion, exercise or defense of legal claims.

To exercise your rights, you can contact the offices mentioned in section 1.